Digital driving licence 2026 - Complete guide for businesses

Everything you need to know about electronic driving records: rules, benefits, Swedish Tax Agency requirements and how to choose the right solution for your business.

What is a digital driving record?

A digital logbook is an electronic solution that automatically records every journey a vehicle makes. Unlike the traditional paper logbook - where the driver manually fills in the date, distance and purpose after each journey - a digital logbook logs everything via GPS in real time.

This means that each journey is documented with precise details of:

• Start and end address
• Distance travelled (accurate to the kilometre)
• Time and date
• Purpose of the trip (business or private)

For companies with company cars, company vans or an entire fleet of vehicles, a digital logbook is not only more convenient - it is often a requirement.

Why does your company need a journey planner?

The Swedish Tax Agency's requirements

The Swedish Tax Agency sets clear requirements for documentation of business travel. If an employee uses a company car privately, the benefit value is taxable. With a correctly kept driving log, the employee can show which trips are business trips and thus reduce the taxable benefit value.

A driving licence that does not meet the requirements of the Swedish Tax Agency can be rejected during an audit, which can lead to:

• Post-taxation of preferential value
• Tax surcharge of up to 40 per cent
• Administrative costs to clarify the situation

Preferential cars

Does your company have company cars? Then a logbook is practically a must. Without documentation, the employee will be taxed on the full value of the benefit - even if the car is mainly used for business purposes.

With a digital mileage log that automatically distinguishes between private and business trips, both the company and the employee save money.

Environmental reporting and sustainability

More and more companies need to account for their carbon emissions. A digital logbook provides automatic reports on total mileage, fuel consumption and CO₂ emissions - data needed for sustainability reporting and ISO 14001 certification.

Digital driving record vs paper driving record

Example of calculation: A salesperson making 8 customer visits a day spends at least 40 minutes a day filling in a paper diary. In a year, this adds up to more than 170 working hours - time that could be spent on sales.

What should you consider when choosing a digital driving record?

1. automatic GPS logging

The most important feature. The journey planner should record all journeys automatically without the driver having to do anything. Solutions that require manual start and stop of each journey are quickly forgotten.

2. The Swedish Tax Agency's requirements

Make sure that the solution fulfils the Swedish Tax Agency's requirements for what a driving log should contain:

• Date of the trip
• Where the journey started from (start address)
• Destination of the journey (final address)
• Journey length in kilometres
• Purpose of the journey

3. simple private/service classification

Drivers should be able to easily mark whether a journey is private or business-related. The best solutions are those that learn patterns and suggest classification automatically.

4. Reports and exports

The journey planner should be able to generate ready-made reports for accounting, payroll and auditing. Export capabilities to Excel or PDF are a plus.

5. fleet management

Do you have more than 5 vehicles? Then you want a solution that offers fleet visibility - see all vehicles in real time, compare driving patterns and optimise routes.

6. support and customer proximity

Choose a supplier that offers Swedish support and quick help with problems. It makes a big difference in everyday life, especially during implementation.

How Boomr Fleet works - digital driving log with automatic GPS

Boomr Fleet is a digital logbook built for Swedish companies. With automatic GPS logging, Skatteverket-approved reporting and a modern app, all journeys are recorded without the driver having to think about it.

How to get started

1. Installing the GPS unit - A small device that plugs into the vehicle's OBD port. Takes under 2 minutes, no tools needed.
2. Download the app - Available for iOS and Android. Log in and connect your vehicle.
3. Drive as usual - All trips are logged automatically. Classify private or business directly in the app.

Features and functions

• Automatic GPS logging - Each journey is recorded with exact route, time and distance
• Smart classification - AI-based technology that learns your patterns and suggests private/service
• Skatteverket-approved - Reports that fulfil all audit requirements
• Fleet overview - See all vehicles in real time on a map
• Monthly reports - Automatic summaries ready for accounting
• Environmental reporting - CO₂ emissions per vehicle and total

Frequently asked questions about the digital driving licence

Do you need a driving licence?

You must have a mileage log if you want to deduct business trips by private car, or if you want to reduce the benefit value of a company car. If you do not have a logbook, the full benefit value will be taxed.

Does the Swedish Tax Agency accept digital driving records?

Yes, they do. The Swedish Tax Agency approves digital driving logs as long as they contain all the necessary information: date, start and end address, distance travelled and purpose of the trip. An automatic GPS-based driving log typically meets these requirements by a good margin.

How much does a digital driving licence cost?

Prices vary between providers, but expect a monthly cost per vehicle. Compare this to the cost of labour time for manual logging - most companies save money after the first month.

Can you use your mobile phone as a driving log?

App-based solutions are available, but they often require the driver to manually start and stop the recording. A dedicated GPS device in the vehicle is more reliable as it logs automatically whether the driver has their phone with them or not.

How long should you keep your driving record?

According to the Accounting Act, accounting records must be kept for at least 7 years. A digital driving licence automatically stores data in the cloud, so there is no need for physical archiving.

Executive summary

A digital logbook saves time, reduces the risk of errors and ensures your company meets the requirements of the Swedish Tax Agency. With automatic GPS logging, drivers don't have to worry about documentation - it all happens in the background.

Ready to try? Book a demo of Boomr Fleet and see how a modern driving licence works in practice.

Last updated: February 2026